Board Mi nutes - July 23, 2002

Board Mi nutes - July 23, 2002

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County of Inyo

Board of Supervisors

SPECIAL MEETING

The Board of Supervisors of the County of Inyo, State of California, met in special session at the hour of 9:20 a.m., on Tuesday, July 23, 2002, in the Board of Supervisors Room, County Administrative Center, Independence, with the following Supervisors present:  Chairperson Linda Arcularius presiding, Julie Bear, Ervin R. Lent, Carroll M. Hambleton, Jr., and Michael Dorame.   Supervisor Dorame provided the Invocation, and Supervisor Bear led the Pledge of Allegiance.

 

 

Public Comment

The Chairperson announced the public comment period.  Dr. Susan Holgate, Director of Health and Human Services, updated the Board on the In-Home Supportive Services Advisory Board activities.  The County Administrator advised the Board of the schedule for public meetings on the African Bee situation in the County, to be held in Olancha July 29, 2002, from 6:00 p.m. to 7:00 p.m., in Lone Pine on July 29, 2002, from 7:30 p.m. to 8:30 p.m., in Independence on July 30, 2002, from 6:00 p.m., to 7:00 p.m., in Big Pine on July 30, 2002, from 7:30 p.m. to 8:30 p.m., and in Bishop, on August 1, 2002, from 7:00 p.m. to 8:00 p.m.  The Chairperson informed the public that the Board had concluded Budget Hearings yesterday, July 22, 2002.

 

Sheriff/Identix Contract

Moved by Supervisor Bear and seconded by Supervisor Hambleton to approve the Contract between the County of Inyo and Identix, Inc., for the provision of services and maintenance of Identix equipment, for the period of July 1, 2002, through June 30, 2003, in an amount not to exceed $16,194.22, contingent upon the Board’s adoption of a FY 2002/03 budget; and authorize the Chairperson to sign.  Motion carried unanimously.

 

 

Rd. Dept./Annual Road Report Contract with State

Moved by Supervisor Bear and seconded by Supervisor Hambleton to approve the Contract between the County of Inyo and the State of California for the preparation of the annual Road Report for fiscal year ending June 30, 2002, in an amount not to exceed $4,000, contingent upon the Board’s adoption of a FY 2002/03 budget; and authorize the Chairperson to sign.  Motion carried unanimously.

 

Rd. Dept./ Cascade Software Contract

Moved by Supervisor Bear and seconded by Supervisor Hambleton to approve the Agreement between the County of Inyo and Cascade Software Systems, Inc., for the provision of software maintenance and support services for the Road Department’s Cost Accounting Program for the period of July 1, 2002, through June 30, 2003, in an amount not to exceed $8,317.90, contingent upon the Board’s adoption of a FY 2002/03 budget; and authorize the Chairperson to sign.  Motion carried unanimously.

 

P.W./Tennis Court Rehabilitation Project

Moved by Supervisor Bear and seconded by Supervisor Hambleton to approve the Plans, Special Provisions and Bid Documents, for the Inyo County Parks and Recreation Tennis Court Rehabilitation Project; and authorize the Public Works Director to advertise for bids for the project.  Motion carried unanimously.

 

H&H-Hlth Serv./ Chlamydia Awareness Prevention Grant

Moved by Supervisor Bear and seconded by Supervisor Hambleton to (a) accept the State funding for the Chlamydia Awareness and Prevention Project; and (b) approve the Contract between the County of Inyo and the State of California Department of Health Services for the Chlamydia Awareness and Prevention Project, in an amount not to exceed $10,600, for the period of July 1, 2002, through June 30, 2004; and authorize the Chairperson to sign.  Motion carried unanimously.

 

H&H-Hlth Serv.-Emergency Serv./ State of California OES - Local Bioterrorism

Moved by Supervisor Bear and seconded by Supervisor Hambleton to (a) approve the Contract between the County of Inyo and the State of California Emergency Preparedness Office to address emergency response to local bioterrorism in an amount not to exceed $43,758 for the period of February 15, 2002, through August 31, 2003; and authorize the Chairperson to sign; and (b) authorize the Director of Health and Human Services to sign the Local Jurisdiction Work Plan.   Motion carried unanimously.

H&H-Hlth Serv./ Bioterrorism Preparedness Consulting Contract

Moved by Supervisor Bear and seconded by Supervisor Hambleton to declare Bioterrorism Preparedness Consulting as a sole-source provider for bioterrorism consulting services and approve the Contract between the County of Inyo and Bioterrorism Preparedness Consulting for the provision of consultation services for the period of July 15, 2002, through June 30, 2003, in an amount not to exceed $18,800, contingent upon the Board’s adoption of a FY 2002/03 budget; and authorize the Chairperson to sign.  Motion carried unanimously.

 

H&H-CalWorks/ Supt. Of Schools Child Care Services Contract

Moved by Supervisor Bear and seconded by Supervisor Hambleton to approve the Contract between the County of Inyo and the Superintendent of Schools for Child Care Services for the period of July 1, 2002, through June 30, 2003, in an amount not to exceed $380,000, contingent upon the Board’s adoption of a FY 2002/03 budget; and authorize the Chairperson to sign.  Motion carried unanimously.

 

H&H-Behavioral Hlth Serv./NNA Final Contract FY 2002-2003

Moved by Supervisor Bear and seconded by Supervisor Hambleton to approve the Amendment to the Negotiated Net Amount Contract between the County of Inyo and the State of California, Department of Alcohol and Drug Programs for the provision of alcohol and drug prevention and treatment services, increasing the contract by $36,933 for the period of July 1, 2001, through June 30, 2002, for a total final amount of $587,594; and authorize the Chairperson to sign.  Motion carried unanimously.

 

H&H-Behavioral Hlth Serv./JPA Mental Hlth Data System Microcom-

puter Users Assoc

Moved by Supervisor Bear and seconded by Supervisor Hambleton to (a) approve the Joint Powers Agreement (JPA) allowing Inyo County to participate as part of twelve counties in a Mental Health Data System Microcomputer Users Association and authorize the Chairperson to sign; and (b) authorize a $2,223 expenditure payable to Glenn County as the JPA Administrator, for Inyo County’s participation in the JPA.  Motion carried unanimously.

 

Sheriff/Simplex Grinnell Contract

The Undersheriff Jack Goodrich, asked that throughout the Contract the reference to “June 31, 2003” be changed to reflect “June 30, 2003.  Moved by Supervisor Dorame and seconded by Supervisor Lent to approve the Contract between the County of Inyo and SimplexGrinnell for maintenance services for the period of July 1, 2002, through June 30, 2003, in an amount not to exceed $28,200, contingent upon the Board’s adoption of a FY 2002/03 budget, as amended to reflect the date of “June 30, 2003”; and authorize the Chairperson to sign.  Motion carried unanimously.

 

CSA #2/Payment of Invoice for Emergency Services

The County Administrator provided a brief overview of the request for authorization to pay a vendor invoice for emergency repair work on the CSA #2 sewer system.  He explained that the Auditor would not pay the invoice under a warrant as in the past, but was changing the procedure and requiring it be authorized for payment through the purchasing process.  Mr. Mendez explained that through the purchasing process anything over $2,000 requires Board approval.  Mr. Jeff Jewett, Public Works Director, explained that in the past Public Works would authorize the necessary repairs and once they were completed and approved, the invoice was sent to the Auditor’s Office on a “warrant request” for payment.  The Board requested that the Auditor join the meeting in order to discuss the change in process and postponed further discussion on the item until the Auditor was available.  

 

CAO-Personnel/ Liebert Cassidy Whitmore Contract

The County Administrator explained that the Contract with Liebert Cassidy Whitmore would provide training opportunities for Staff.  In response to a query regarding the recent management training, Mr. Mendez indicated that he would be providing the training material provided at the session to the Board.  Moved by Supervisor Dorame and seconded by Supervisor Bear to approve the Contract between the County of Inyo and Liebert Cassidy Whitmore, for special employment relations services for the period of July 1, 2002, through June 30, 2003, in an amount not to exceed $2,500, contingent upon the Board’s adoption of a FY 2002/03 budget; and authorize the Chairperson to sign.  Motion carried unanimously.

 

CSA #2/Payment of Invoice for Emergency Services

The Auditor, Mr. George Holland, joined the meeting and provided additional clarification on the request for authorization to pay a Dr. Drain invoice for repair of the CSA #2 sewer system.  He explained that while in the past he had paid these types of invoices on a warrant request from the Public Works Department, in reviewing this invoice he had determined that the CSA #2 was a County operation and as such work performed for the CSA #2 should have to follow the County’s purchasing procedures.  Mr. Paul Bruce, County Counsel, explained the difference between a CSD, which is a Community Services District and has autonomy in its operations, and a CSA, which is a County Service Area, whose operations are governed by the County.   The Board, Mr. Mendez, Mr. Jewett, and Mr. Holland discussed the process change for payment of CSA #2 invoices.  Several Board Members expressed concern with the delay in payment of invoices this extended process has caused, explaining that it would seem that the vendor is being penalized by a change in the internal payment process.  Alternatives and options to expedite payments were discussed, with the Board requesting that a Contract with Dr. Drain for emergency repair services be formulated and presented to the Board in the future.  Moved by Supervisor Bear and seconded by Supervisor Dorame to direct the Auditor-Controller to pay an invoice from Doctor Drain, Inc., in the amount of $5,714 plus any applicable late charges for annual maintenance of the sewer systems, as well as all future invoices for work/materials performed for the CSA #2, until such time as a Contract for these services is approved.  Motion carried unanimously.

 

CAO-Personnel/ Employee Organizations MOU Amendments

The County Administrator and County Counsel provided additional clarification on the term of the extension to the Employee Organization MOU’s.  They explained that the existing terms of the MOU’s would remain in place until such time as different MOU’s are approved or negotiations reach impasse.  Moved by Supervisor Hambleton and seconded by Supervisor Dorame to approve  A) amendment No. 1 to the Comprehensive Memorandum of Understanding between the County of Inyo and the Inyo County Employees Association extending the terms of the current MOU; and B) Amendment No. 1 to the Comprehensive Memorandum of Understanding between the County of Inyo and the Elected Officials Assistants Association extending the terms of the existing MOU; and C) authorize the Chairperson to sign.  Motion carried unanimously.

 

BofS/Minute Approval

The County Administrator requested that the Board divide the minutes of the June 25, 2002, Board Meeting into a morning and afternoon session to facilitate approval due to Supervisor Dorame’s absence from the entire meeting, Supervisor Bear arriving after the meeting had begun and Supervisor Lent leaving before the meeting had concluded.

 

Moved by Supervisor Hambleton and seconded by Supervisor Lent to approve the minutes of the morning session of the June 25, 2002, Board of Supervisor Meeting.  Motion carried unanimously, on a three-to-zero vote, with Supervisors Arcularius, Lent and Hambleton voting yes, and with Supervisors Dorame and Bear abstaining.  Moved by Supervisor Bear and seconded by Supervisor Hambleton to approve the minutes of the afternoon session of the June 25, 2002, Board of Supervisors Meeting.  Motion carried unanimously, on a three-to-zero vote, with Supervisors Arcularius, Bear and Hambleton voting yes, and with Supervisors Dorame and Lent abstaining.

 

Moved by Supervisor Bear and seconded by Supervisor Dorame to approve the minutes of the July 2, 2002, Board of Supervisors Meeting.  Motion carried unanimously.

 

Moved by Supervisor Hambleton and seconded by Supervisor Lent to approve the minutes of the July 9, 2002, Board of Supervisors Meeting.  Motion carried unanimously, on a four-to-zero vote, with Supervisors Arcularius, Lent, Hambleton and Dorame voting yes, and with Supervisor Bear abstaining. 

 

Board Members and Staff Reports

The Board Members reported on their activities during the preceding weeks, since the last Board Reports, including Interagency Visitor Center Meeting, a Great Basin Air Pollution Control Board Meeting, a tour of the Big Pine Convalescent Hospital property, an LTC Meeting, an update on the Big Pine Fire, the NACo Annual Conference, Child Development Policy Institute Board Meeting, Standing Committee Meeting, the Junior Livestock Auction and with Supervisor Arcularius asking that a discussion regarding how the County wants to proceed with the Wilderness Act being agendized.

 

Closed Session

The Chairperson recessed open session at 12:40 p.m., to convene in closed session, with all Board Members present to discuss Agenda Items No. 17.  CONFERENCE WITH LEGAL COUNSEL EXISTING/ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(a)(c) – One Case - Sierra Club v. City of Los Angeles, Department of Water and Power, Inyo County Superior Court Case No. SICVCV01-29768;  No. 18.  CONFERENCE WITH LEGAL COUNSEL EXISTING/ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(a)(c) – One Case - Irrigation of Laws Ranch Dispute between LADWP and County of Inyo, Adjudication of Dispute Pursuant to the Long Term Water Agreement entered June 1997 as Stipulation and Order of Judgment, Inyo County Superior Court, Case 12908; No. 19.  CONFERENCE WITH LEGAL COUNSEL EXISTING/ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(a)(c) – One Case - LORP Pumpback Station Dispute between LADWP and County of Inyo, Adjudication of Dispute Pursuant to the Long Term Water Agreement entered June 1997 as Stipulation and Order of Judgment, Inyo County Superior Court, Case 12908;  No. 20.  CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) - Instructions to Negotiators re: wages, salaries and benefits – Employee Organization - ICEA - Negotiators - County Administrator and Personnel Analyst; and No. 21.  CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) - Instructions to Negotiators re: wages, salaries and benefits – Employee Organization - Elective Officials Assistant Association (EOAA) - Negotiator - County Administrative Officer and Personnel Analyst.  The Chairperson recessed closed session at 12:45 p.m., reconvening at 2:00 p.m., with all Board Members present to continue closed session discussion.

 

Report on Closed Session

The Chairperson recessed closed session at 4:50 p.m., to reconvene in open session to receive a report on closed session.  County Counsel reported there were no items discussed in closed session which were required by law to be reported on in open session. 

 

Adjournment

The Chairperson adjourned the Special Meeting in memory of Lorna Gracey, a retired Inyo County Employee and the wife of past Supervisor Robert Gracey, who had passed away last week.  The Chairperson adjourned the meeting in Lorna’s memory at 4:50 p.m., to 9:00 a.m., August 6, 2002, in the Board of Supervisors Room, at the County Administrative Center, in Independence.

 

 

 _____________________________________
   Chairperson, Inyo County Board of Supervisors

 

Attest:   RENÉ L. MENDEZ
         Clerk of the Board

    by:        ___________________________________
                   
Patricia Gunsolley, Assistant  

 

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Last Updated: May 18, 2006